Modern Collaboration Tools and Technologies

May 10, 2018

 collaboration tools and technologies

What does collaboration mean in the modern workplace?

Today, it often means collaborating with people using modern collaboration tools and technologies to facilitate communication between people in different locations or time zones. Collaboration is not the standard it once was where teams of people would sit around a table to brainstorm ideas. 

Modern collaboration means being creative in how you work with others to achieve your goals. The modern workplace offers the convenience of modern technology solutions for everyday issues.

One key component of the modern workplace is understanding how people work best. Not everyone does well with a rigid work schedule. Letting people’s preferences dictate the work culture is beneficial. In fact, according to Gartner, organisations that foster a “choose your own work style culture” will retain 10% more employees per year.

To encourage employees to choose their own work style, employers must know how to equip them with the best tools in order to communicate and collaborate in the most effective way. After all, modern employees need frequent feedback, open communication, and the tools to ease collaboration with their peers.

Employers who invest in a modern workplace are competitive and attract new employees. The first step is selecting the right tools and technology to streamline modern collaboration.

Related blog: What is the Modern Workplace?

How do employers know how to give their staff the right tools for the right task?

Read on to discover what elements these employers should consider when they are trying to create a modern workplace using collaboration tools and technology to give their business a competitive edge over other businesses.

Does the collaboration tool have multiple features?

Collaboration tools often focus on only one aspect of team collaboration. However, looking into technology tools that have multiple features or uses is the better choice. Tools that have several features allow its users the flexibility to use it more than one way, which makes collaboration and job completion easier.

Therefore, the best modern collaboration tools and technology have customizable features to satisfy the needs of users, like mobile-friendly, multi-platform versions of their tool

Are the modern collaboration tools and technology easy to use?

Email is no longer the primary source of contact between business people; it slows down processes and can interrupt communication flow. Modern professionals now rely on different collaboration tools and technologies to complete projects and get in touch with their clients or coworkers.

Intuitive platforms that have simple navigation systems that are both easy to use and customizable makes it easier to train and onboard employees, which enables collaboration. If a collaboration tool works, but is overly complicated and hard to understand, it is not a good choice for an organisation.

What are its privacy options?

Another element to consider is privacy. Businesses sometimes must work with client’s sensitive information and employees will not want to risk sharing that information in more public forums or spaces. Therefore, looking at a collaboration tool’s privacy options should factor into which tools are used in a modern workplace.

What about integrations and compatibility?

Tools that integrate with other applications or software are vital. To avoid future frustration, an organisation should use tools that support the file types the team uses.

Related blog: Achieve More Together with Microsoft 365 Business

Modern workplaces offer different ways of inter- and intra-office communication since employees need to be able to communicate with one another remotely. This is beneficial because effective communication creates trust and understanding. Collaboration platforms should create new ways for members within an organisation to collaborate with other team members.

Modern collaboration tools and technologies will shape how employees do their work. They can impact the entire company culture, create better results and enable higher productivity that will add efficiency and give businesses a competitive edge.

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